Job Summary:

The Accounts Payable Clerk is responsible for processing and maintaining financial records related to vendor invoices, payments, and expenses. This role ensures that all invoices are accurately recorded, approved, and paid for in a timely manner while adhering to company policies and financial regulations to support the organization’s essential operations. This role plays a key part in maintaining financial accuracy and efficiency, ensuring that medical supplies, fleet maintenance, and services contracts are paid on time to keep emergency services running smoothly. The ideal candidate will have strong attention to detail, excellent organizational skills, the ability to work efficiently in a fast-paced environment and be proficient in QuickBooks.

Key Responsibilities:

1.      Review, verify and process invoices for payment for (3) companies

2.      Assign PO numbers to Purchase Orders

3.      Match invoices with purchase orders and ensure proper documentation

4.      Ensure proper coding of invoices to appropriate accounts

5.      Maintain vendor records and ensure timely payment of invoices

6.      Reconcile accounts payable transactions and resolve discrepancies

7.      Prepare electronic payments and submit for processing

8.      Assist with month-end closing and financial reporting

9.      Communicate with vendors regarding payment inquiries and discrepancies

10. Maintain organized and accurate financial records for audits and reporting

11. Assist with other finance and administrative duties as needed.

Candidates should be familiar with QuickBooks, Excel, Word, Google Docs and Google Sheets or otherwise be a fast learner and have strong analytical and problem-solving skills.  Candidates should have strong communication skills and have the ability to work as a team, while also being able to work independently and meet deadlines. It involves collaboration with other team members on procurement, operations, and other administrative tasks. The position supports a 24/7 emergency services environment, so flexibility to meet critical deadlines is essential.

Qualifications:

1.      High school diploma or equivalent. (Associate’s degree in accounting or related field preferred)

2.      1-3 years of accounts payable or general accounting experience preferred.